Managing today’s modern workplace is challenging. Gone are the days of leaders being ok with cubicles and buildings sitting half empty. The stakes are enormous. A single lease can lock millions into wasted space for a decade.
Office space is one of the top three controllable costs, yet up to 40% of space sits underutilized on any given day. Yet most leaders still rely on spreadsheets and legacy tools when making critical real estate decisions.
Kadence SpaceOps changes that. It is the AI-first platform that unifies scenario planning, move management, and stack planning, giving leaders the power to model, test, and optimize portfolios with confidence. With SpaceOps, enterprises can eliminate wasted lease costs annually, prove compliance with confidence, and ensure employees stay productive and engaged through every transition.
What SpaceOps Solves
- For CFOs & Real Estate Leaders → Avoid committing millions to leases you don’t need by validating demand with data, reporting, and predictive modeling.
- For COOs & Facilities Managers → Eliminate the chaos of disruptive moves by automating workflows, reducing operational risk, and keeping employees productive from day one.
- For HR & Team Leaders → Build policies that reflect how employees actually use space, strengthening performance, engagement, and culture.
Dynamic Stack Planning
Real estate teams spend weeks manually testing layouts and paying consultants, often only to discover the plan doesn’t work in practice. Kadence SpaceOps provides drag-and-drop layouts so leaders can design and test configurations across floors or buildings, seeing cost and collaboration impacts in real time.
- Visualize where teams sit across buildings and floors
- Drag and drop departments into new layouts instantly
Example: After a lease ends, a global bank wants to consolidate two departments onto one floor. Previously, this took weeks of manual planning and external consultants. With SpaceOps, the team simulates layouts in minutes, selecting the most cost-efficient design without disrupting operations.
AI-Powered Scenario Planning
Leasing decisions often rely on assumptions that cascade into multi-million-dollar liabilities. SpaceOps lets leaders model multiple “what-if” scenarios, from headcount growth to new policies or downsizing, so they can forecast space, cost, and impact before locking into 10-year commitments.
- Model growth or downsizing needs in advance
- Forecast seat demand under different attendance policies
- Spot underused areas and reallocate before waste compounds
Example: A Toronto-based tech firm faces pressure to enforce its 2-day in-office policy but fears running out of desks. Without accurate modeling, leadership considers leasing more space. With SpaceOps, they simulate headcount and attendance patterns, discovering current space is sufficient if balanced correctly, avoiding millions in unnecessary lease costs.
Intelligent Move Management
Moves are notorious for draining resources, disrupting operations, and damaging employee trust. SpaceOps automates allocations, dependencies, and workflows, ensuring employees stay engaged and productive through every transition.
- Plan employee moves or desk changes in one place
- Track dependencies and approvals to avoid costly errors
- Link moves directly to updated floor layouts
Example: A healthcare company spins up a new clinical admin team and needs 50 people seated together within a month. Historically, this meant late-night coordination, endless spreadsheets, and weeks of disruption. With SpaceOps, Facilities completes the entire move in one workflow, from desk allocation to IT setup, ensuring the team is productive on day one.
Why SpaceOps Wins
Kadence SpaceOps delivers what enterprises need most: risk-free planning, financial defensibility, and employee-first execution, all in one unified platform.
- Evidence-driven decisions grounded in live occupancy data, delivering audit-ready compliance and financial confidence at the board level.
- Enterprise scale without complexity, with fast global rollouts measured in weeks not months, and integrations into HRIS, SSO, calendars, and access control systems.
- Employee-driven efficiency, aligning space strategies with real work patterns to boost engagement, culture, and retention.
- One unified platform, consolidating strategy, planning, execution, and reporting into a single system that reduces risk and cuts costs.
This launch is just the start. Future SpaceOps updates will extend its enterprise advantage with:
- Deeper AI forecasting for long-term portfolio and financial planning
- Seamless integrations with your broader workplace tech stack
Get your demo today and see how enterprises are already cutting wasted leases, streamlining moves, and making confident, board-ready real estate decisions with AI.
