Dr. Gleb Tsipursky – The Office Whisperer
Nirit Cohen – WorkFutures
Angela Howard – Culture Expert
Drew Jones – Design & Innovation
Jonathan Price – CRE & Flex Expert
Flexible workspace usage is seeing strong uptake in the U.S. But behind the surge in coworking memberships, private offices, and on-demand meeting rooms, another conversation is accelerating: how to address taxes.
As companies rethink permanent offices and solopreneurs ditch home offices, coworking has become more than a place to work. For many, it has become a strategic line item — one that can reduce taxable income if handled correctly, or raise red flags if handled poorly.
The question facing finance teams and independent workers alike is no longer whether coworking expenses can be deducted, but how far is too far.
Why Coworking Became a Tax Strategy
Traditional office leases were easy for accountants. Rent, utilities, and maintenance were clearly business expenses. Coworking, by contrast, blurs boundaries.
Memberships bundle amenities, flexibility, and access into a single monthly fee. For businesses trying to stay lean, that flexibility is operational gold. For tax planning, it creates both opportunity and risk.
Coworking now sits at a strange crossroads. It can function as an office expense, a travel or meeting cost, an employee benefit, and in some cases, a matter of personal convenience. That overlap is exactly what draws IRS scrutiny.
Are Coworking Memberships Tax Deductible for Everyone?
Is a coworking membership tax deductible? The short answer: sometimes, and context matters.
For businesses, coworking expenses are generally deductible when the space is used primarily and exclusively for business purposes. This includes:
- Teams without a permanent office
- Distributed companies using flex offices as hubs
- Startups avoiding long-term leases
- Companies placing employees closer to clients or talent
For solopreneurs and freelancers, the rules tighten.
Coworking fees may be deductible if the space functions as a principal place of business or is used regularly to meet clients, conduct work, or manage operations. However, using a coworking space “occasionally” while primarily working from home can weaken the claim.
What often trips people up is dual use. If a coworking membership replaces a home office that already qualifies for a deduction, or if it’s used intermittently for convenience, the IRS may challenge the expense.
What the IRS Is Watching Going Into 2026
As flexible work normalizes, tax authorities are adapting. Several areas are drawing increased scrutiny.
Consistency
If a business claims to be fully remote but deducts multiple coworking memberships across cities, that inconsistency raises questions. The IRS looks for alignment between how a company operates and how it files.
Personal vs. Business Use
Luxury coworking spaces, hospitality-heavy environments, and “lifestyle” workspaces are not automatically disallowed, but they require stronger documentation. Amenities alone are not a business purpose.
Employee Reimbursements
Coworking stipends and reimbursements are growing, especially for remote teams. The IRS is paying closer attention to whether these are treated as:
- Accountable plan reimbursements (generally non-taxable)
- Or taxable fringe benefits disguised as office expenses
Frequency and Necessity
Occasional meeting room rentals for client work are easier to defend than open-ended memberships with no clear operational need.
Using coworking spaces is certainly accepted, but vague explanations for its use are not.
When Coworking Crosses Into Grey Territory
The ethical line usually appears before the legal one. Some common red flags include:
- Writing off coworking primarily to escape the home office deduction limits
- Claiming full deductions for spaces used mostly for networking or social reasons
- Deducting multiple memberships without clear business justification
- Treating premium perks as business necessities without evidence
None of these guarantee an audit, but they increase exposure. The IRS rarely challenges coworking itself. It challenges intent.
“Audit-Proofing” Your Coworking Expenses
Audit-proofing is less about loopholes and more about discipline. Companies and individuals who defend coworking deductions successfully tend to do three things well.
They document purpose
Keeping records that show why a coworking space is necessary — client proximity, team collaboration, lack of permanent office — goes a long way.
They separate costs
Meeting rooms, event space, memberships, and add-ons should be itemized whenever possible. Bundled expenses without clarity invite scrutiny.
They align behavior with filings
If coworking is deducted as an operational necessity, it should visibly function that way. Regular usage, consistent locations, and clear business outcomes matter.
The strongest defense is simple: the expense should make sense to someone who has never met you.
What This Means for the Coworking Industry
As coworking becomes embedded in how businesses operate, its role moves beyond an alternative workspace and starts to function as infrastructure. That evolution brings higher expectations around clear invoicing, transparent usage data, and documentation that can support legitimate business claims.
Coworking is not a tax shelter. But it can be a legitimate, defensible business expense when used intentionally. In a world where work is flexible, tax strategy still demands structure.
