Dr. Gleb Tsipursky – The Office Whisperer
Nirit Cohen – WorkFutures
Angela Howard – Culture Expert
Drew Jones – Design & Innovation
Jonathan Price – CRE & Flex Expert
- AI automates tasks like meeting transcriptions and summaries, freeing up time for strategic work.
- Tech platforms can streamline workflows, handling tasks like assignments and content creation.
- AI-powered email management helps prioritize messages and automate responses, reducing administrative work.
Will AI steal your job?
It’s possible, but it’s actually up to you. You should upskill to stay competitive and use AI to your advantage at every opportunity, even for small daily tasks.
It’s true to say that AI is bringing both opportunities and challenges. As Dr. Rebecca Hinds, Head of Asana’s Work Innovation Lab, points out, AI isn’t here to replace humans — it’s designed to amplify human potential.
Rather than taking over jobs, AI should help us focus on what truly matters: creativity, strategy, and human connections.
Here are three daily tasks AI can take off your plate, allowing you to focus on high-value activities and transform your workday.
1. Meeting Transcription and Summarization
One of the most significant ways AI can immediately impact your work is by handling meeting transcriptions and summarizations. As Dr. Hinds told Allwork.Space, “AI is particularly effective at handling tedious, time-consuming tasks like meeting transcription and information summarization.”
These essential but monotonous tasks often take up valuable time that could be better spent on strategic or creative endeavors.
AI-powered tools can transcribe meetings in real time, summarizing key points, action items, and decisions made.
This eliminates the need to manually take notes, allowing you to fully engage in discussions.
AI can also highlight important information, flagging areas requiring follow-up, which helps keep you organized and ensures no critical point is missed.
With tools like Asana AI Studio, teams can automate meeting notes and create actionable follow-up tasks directly within their project management platforms. This seamless integration enhances workflow efficiency, enabling you to shift focus to more meaningful work.
2. Task Automation and Workflow Optimization
AI excels at automating repetitive tasks, allowing employees to spend more time on high-value activities. One of the main advantages of AI is its ability to streamline workflows by automatically handling mundane processes like data entry, reporting, or status updates.
AI tools such as smart task automation and workflow management platforms have the ability to transform the way teams operate. Here are some examples:
Monday.com
Monday.com integrates AI into its workflow management platform to streamline project management tasks. The platform automates task assignment, deadline tracking, and real-time updates, allowing teams to stay organized and focused on higher-level tasks rather than administrative overhead.
Grammarly
While Grammarly is mostly known for its grammar checking, it also uses AI to automate aspects of content creation. For example, it suggests improvements to text and drafts responses based on past writing habits, which saves time on repetitive tasks like proofreading and rewriting.
ChatGPT (OpenAI)
Many companies use AI models like ChatGPT to automate customer support or internal communication. For instance, a company may use ChatGPT to handle FAQs and routine customer inquiries, freeing up customer service reps to focus on more complex tasks.
Trello (Atlassian)
Trello’s AI-powered automation, known as Butler, helps automate repetitive tasks like assigning cards to team members, updating statuses, or sending reminders when deadlines are approaching.
Here’s what this AI can help with specifically:
- Data Entry Automation: AI-powered tools can extract data from emails, forms, and documents, automatically inputting it into databases or spreadsheets. For instance, an AI tool could scan invoices and automatically populate the relevant fields in a company’s accounting system, saving employees from hours of manual entry.
- Automated Report Generation: AI can pull data from multiple sources and create detailed reports without manual intervention. Imagine an AI tool that generates weekly performance reports, analyzing key metrics and trends, and sends them to relevant team members — all without the need for someone to gather the data or compile the report manually.
- Task Assignment and Tracking: AI workflow management platforms can automatically assign tasks to the right team members based on workload, expertise, and availability. The system updates everyone’s task list in real time and notifies them of upcoming deadlines, helping to streamline project management.
- Status Updates and Notifications: AI tools integrated into project management systems can send automatic status updates to team members and stakeholders. For example, an AI could monitor project progress and send a daily summary of completed tasks, upcoming deadlines, or project bottlenecks to keep everyone on track.
- Customer Support Chatbots: AI-powered chatbots handle customer inquiries 24/7, automatically responding to common questions, resolving issues, and escalating complex problems to human agents. This automation saves customer service teams valuable time, allowing them to focus on more complex customer needs.
3. Email Management and Prioritization
Managing email can be an overwhelming task, as sorting through endless emails, flagging important ones, and drafting responses consumes a significant amount of time. AI can take on much of this burden by automatically categorizing and prioritizing emails based on urgency, relevance, and context.
With AI-powered email tools, users can create automated responses, flag high-priority emails, and even suggest next steps in email conversations. By letting AI handle the administrative work of email management, employees can spend more time on projects that require deeper attention and creative input.
Transform Your Workday by Embracing AI
The potential of AI is vast, and its impact on our daily work is already becoming clear. From automating mundane tasks to boosting productivity, AI is changing how we work for the better.
However, as Dr. Hinds wisely points out, it’s essential for organizations to offer training and build trust with their teams to ensure AI’s successful integration.
“Organizations need to tackle these fears head-on,” she said, emphasizing the importance of education and clarity when adopting AI technology.
As AI adoption continues to grow, it’s crucial for employees to familiarize themselves with AI’s capabilities. Dr. Hinds suggests an excellent approach for getting started:
“Dedicate a day — or even a week — to using AI for every part of your job. Treat it like an experiment, challenging yourself to find ways AI can assist in tasks big and small.”
