Flexible Workspace Occupancy Holds Steady At 72.5%

Operators are turning steady flex workspace demand into big gains, pushing revenue per desk above $500 through smarter pricing and better member experiences, OfficeRnD reports.

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The flexible workspace market has settled into a steady rhythm in 2025, signaling that flexible offices are now a well-established part of corporate real estate strategies rather than a passing trend. Despite ongoing economic challenges such as inflation and varied regional recoveries, demand for flexible workspaces remains solid worldwide, according to OfficeRnD.

Occupancy Holds Steady as Hot-Desking Leads the Way

Desk occupancy held steady at around 72.5% during the second quarter, matching figures from earlier this year and last year’s average. This consistency indicates that flexible work has become a regular habit, particularly hot-desking, which has grown to be the dominant offering in key regions like North America and Asia-Pacific.

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Operators are no longer focused on expanding their physical footprint at all costs but are instead concentrating on maximizing the use of existing spaces. Efforts such as creative pricing, community events, and hybrid membership models have helped smooth out fluctuations in occupancy, especially on typically slower days like Mondays and Fridays.

Revenue Growth Reflects Smarter Pricing Strategies

At the same time, revenue figures continue to improve, showing that operators are finding ways to increase the value of each desk. Revenue per occupied desk rose to just over $500, while revenue per available desk climbed above $360.

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This reflects smarter approaches to pricing and membership tiers, with some operators introducing small upgrades or add-ons — like premium views, privacy pods, or tech-enabled meeting tools — to boost income without necessarily increasing occupancy.

The focus is less on filling every seat and more on creating higher-value experiences.

Private Offices See Renewed Corporate Interest

Private offices have also seen a noticeable rebound, with occupancy climbing to just over 71%, driven largely by renewed corporate interest in Europe and the U.K. Many companies are seeking flexible leases that offer both privacy and predictability, balancing hybrid work models with a desire for dedicated space.

This cautious but steady return suggests that private offices are increasingly seen as a way to provide structure alongside flexibility, especially as businesses navigate an uncertain economic environment.

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Regional Differences Highlight Market Nuances

Pricing remains stable, with hourly booking rates globally holding between $40 and $42 despite economic fluctuations. Regional differences reflect local market conditions — rates in the Americas rose slightly, while Asia-Pacific saw steady demand at a somewhat higher price point.

Europe and the U.K. lead growth, while the Americas recalibrate amid competition and Asia-Pacific maintains steady demand.

Focus Shifts to Optimizing Existing Spaces

The common theme across these markets is a shift from chasing rapid expansion to focusing on optimizing existing resources. Operators are increasingly relying on data — such as occupancy patterns and utilization rates — to fine-tune pricing, space design, and member experiences.

Dynamic pricing and real-time monitoring help ensure spaces stay productive and profitable, with operators treating every data point as a chance to improve.