Dr. Gleb Tsipursky – The Office Whisperer
Nirit Cohen – WorkFutures
Angela Howard – Culture Expert
Drew Jones – Design & Innovation
Jonathan Price – CRE & Flex Expert
- Envoy’s interactive and customizable dashboards help optimize workplaces and maximize their spaces.
- The platform provides data-driven insights to improve space utilization and employee experience.
- Automated reports with data compiled from multiple sources save businesses time, improve efficiency, and support smarter, faster decisions.
As more businesses adopt hybrid work models, the need for smarter, data-driven workplace decisions has never been more critical.
Many companies still struggle to understand how their spaces are actually being used—leading to wasted resources and unnecessary costs. Managing empty offices or overcrowded meeting rooms is only part of the challenge.
Gathering data and manually compiling reports that offer nothing more than numbers is a painstaking, and inefficient, way to attempt to understand how space is actually being used.
Envoy’s new actionable analytics, launched on April 8, connects people, spaces, and data to provide a smarter way for businesses to track and optimize every aspect of workplace usage. With interactive data visualizations and customizable dashboards, the platform helps businesses make informed decisions by turning complex workplace data into clear, actionable insights. The platform empowers companies to enhance efficiency, cut costs, and create better workplace experiences.
What is Actionable Analytics?
Envoy’s actionable analytics is a powerful tool that provides businesses with the insights they need to manage office space more efficiently. With a set of new and redesigned, interactive dashboards, it covers everything from occupancy rates and space bookings to workplace deliveries, compiling data from multiple sources like access control, Wi-Fi, and more.
This data is pulled together in a way that’s easy to interpret, allowing businesses to make decisions without having to sift for hours through fragmented data points and siloed reports.
With Envoy, companies can identify patterns in onsite attendance and space usage, and use that information to make adjustments that better align with employee needs. For instance, if you notice that certain areas of your workplace are underutilized or that certain days are more crowded than others, you can adjust schedules or layouts accordingly — saving money and optimizing your space for maximum productivity.
In an environment where real estate is one of the highest costs for most businesses, understanding how to use that space efficiently is crucial. Unfortunately, many companies are still relying on methods that provide an incomplete picture of space usage, such as badge swipe data.
These methods often miss the nuances of how spaces are actually being used. A meeting room might look fully booked at a glance, but last-minute cancellations can go unnoticed.
Meanwhile, companies may be holding onto large office spaces when employees only come in for a couple of days a week.
That’s where Envoy’s analytics offers a real solution. The platform doesn’t just show you where space is being used, but also helps you figure out where it’s being wasted. By helping you identify trends in how employees use the office, it allows businesses to make informed decisions on how to optimize their spaces and plan more strategically.
Transforming Workplace Insights Into Smarter Business Decisions
Envoy’s actionable analytics offers a range of features that help businesses take control of their workplace management:
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- Redesigned dashboards: Six core dashboards provide leaders with the ability to see their workplace data at a high level and dive deeper into the details with interactive filters and data visualizations. The dashboards track occupancy, desk usage, attendance, meeting rooms, visitors, and deliveries. Each dashboard is easy to navigate and lets you identify trends into your space usage across global and local levels.
- Strategic insights dashboard: Companies get tailored recommendations to reduce costs and maximize space utilization based on actual space usage and real estate costs. This new dashboard pulls together a wide range of data, from cost per square foot to onsite attendance and meeting room utilization to help companies decide whether to consolidate, expand, or repurpose spaces for improved efficiency.
- Interactive filtering: Easily drill down by department, floor, or visitor type to uncover usage trends and improve efficiency. Want to know which department is using the most desks, or which meeting room gets the most bookings during peak hours? The platform allows users to filter data to answer your most important questions without needing a data analyst.
- Customizable dashboards: One size does not fit all when it comes to workplace solutions, or for how you view data to make decisions. Whether you’re interested in tracking the average duration of meetings or the cost per desk, admins can tailor dashboards to show exactly what matters most for the success of your business.
- Flexible reporting: Data isn’t useful if it isn’t shared with decision makers. The platform offers enhanced reporting features, allowing you to export data in multiple formats (CSV, Excel, PNG, PDF) and even schedule recurring email reports for leadership teams.
Real-World Impact
The true value of Envoy’s analytics comes from its ability to turn data into clear, strategic decisions. For businesses, this translates to cost savings and better space utilization. For employees, it means more accessible workspaces and a better overall experience.
Udemy’s Head of Global Real Estate & Workplace Sameer Pangrekar shared that with Envoy’s platform they save an average of 8 to 16 hours a month on reporting alone. This time savings comes from having accurate, accessible data rather than having to manually pull and process information.
By using Envoy, businesses are able to optimize their spaces not just for today, but for the future.
“The biggest advantage to unified workplace analytics is that we can now look at trends. We’re not just making informed decisions on a moment in time — these trends help us look ahead and plan proactively for the future,” said Pangrekar.
The platform gives leaders a clearer view of workplace occupancy trends and how these trends will affect space usage in the months ahead, enabling them to make strategic long-term decisions.
Strategic Action, Greater Efficiency
As organizations rethink how they use their workplaces , the data they rely on must be accurate, timely, and easy to act on.
With actionable analytics, Envoy is giving businesses the tools they need to make informed decisions about their spaces, ensuring that every square foot serves a purpose.
Envoy’s actionable analytics is set to redefine how businesses approach workplace efficiency and employee experience. If you’re ready to transform how you manage your workplace and make smarter business decisions, visit the Envoy website.
