5 Top Software Picks To Revolutionize Your Coworking Space Management In 2023

• Coworking apps have emerged as a solution to simplify and streamline operations, allowing hub owners to focus on what matters most: building a successful business. 
• With so many coworking space management software options available, it can be difficult to determine which app is worthwhile and which software will best meet the needs of your coworking space. 
• We’ve compiled a list of five of the top modern coworking software options from major players, each carefully selected for its unique features and functionality. 

As the coworking industry continues to experience significant growth, operators and managers are faced with numerous challenges, including optimizing their space, managing memberships, processing payments, overseeing amenities, building a collaborative community, and strengthening their brand.  

These tasks can be time-consuming and take away from the ultimate goal of creating a thriving coworking environment and fostering customer loyalty. Thankfully, coworking apps have emerged as a solution to simplify and streamline operations, allowing hub owners to focus on what matters most: building a successful business. 

According to a report by McKinsey Global Institute, automation of repetitive aspects can save six or more hours a week — almost a full workday. 

However, with so many coworking space management software options available, it can be difficult to determine whether investing in a white-label app is worthwhile and which software will best meet the needs of your coworking space. 

We’ve compiled a list of five of the top modern coworking software options from major players, each carefully selected for its unique features and functionality. So, whether you’re a coworking space manager looking to simplify your operations or an entrepreneur considering entering the coworking industry, this guide is here to help you make an informed decision. 

Nexudus

Nexudus is a comprehensive, all-in-one workspace management software designed for managing and automating day-to-day operations in coworking, flexible workspaces and hybrid workspaces. With a wide range of features and tools, Nexudus enables you to streamline your operations and automate your workflow, allowing you to save time while growing your client network and deepening the bonds of community around your space.

One of the standout features of Nexudus is its market-leading AI-powered features. These tools analyze the data of your workspace and other spaces like your own to predict how busy your space will be at a certain time or day, which areas of your space are most used and even which of your members are likely to decide not to renew their contracts.

Along with this, the Nexudus platform can even dynamically adjust your pricing based on the demand for your space at certain times. The above features make use of cutting-edge technology that can allow operators a hereto-unseen perspective of their space, and the tools to truly maximize the profitability of their businesses. 

In addition, Nexudus provides seven mobile apps that aim to enhance the experience for members and automate daily tasks associated with running a flexible workspace. These apps cover a variety of activities, from keeping members engaged to contactless check-ins helping you to increase efficiency and improve member satisfaction. 

Nexudus also offers the ability to create custom pages on the Members’ Portal using static or dynamic templates, depending on your web development expertise. This feature allows you to easily display information to your members or develop content for more engaging experiences. 

To help you get the most out of this sophisticated platform, Nexudus provides extensive training through the Nexudus Academy, which provides courses tailed to specific roles within your space, helping you and your team to unlock the full potential of the Nexudus platform.

Cobot

Cobot offers a comprehensive solution for coworking spaces and office hubs globally. Its user-friendly interface allows for the efficient management of various tasks such as:   

• monitoring members 
• booking passes 
• creating invoices 
• providing customer support, and more 

By using its white-label technology, you can personalize the platform with your own branding and select the features that best suit your business requirements. 

Originally developed to eliminate the need for multiple spreadsheets, Cobot has been helping coworking spaces worldwide streamline their operations for several years. Although there are no mobile apps associated with Cobot at the moment, users can access their data through a cloud-based web solution. 

Key features of Cobot include a 30-day free trial that allows coworking operators to test its core features before committing to long-term or expensive obligations. Additionally, Cobot’s API platform tool enables seamless integration with various third-party tools such as project management apps, payment processing applications, and social networking software solutions. 

Cobot’s white-label member portal offers complete customization of members’ experiences. This includes adding logos, custom colors, custom domains, and more at no extra cost. With a focus on providing efficient and flexible solutions for coworking space management, Cobot is a possible option for coworking space operators seeking to streamline their operations.

OfficeRnD

OfficeRnD is an advanced workspace management software that offers a comprehensive set of features to help office centers and flexible workspaces manage their customers, resources, and contracts. With OfficeRnD, administrators can: 

• organize prospective customers with its built-in CRM 
• coordinate hybrid work schedules and integrate Teams, Outlook or Google Calendar 
• track changes in membership plans with the Members Management tool 
• get an overview of desk occupancy with Space Management 
• collect business analytics from various desk occupancies with Resource Management 

Additionally, its Contract Management feature acts as a central hub for collecting relevant information on managed workspace members. 

One of the most prominent features of OfficeRnD is the Floor Plans tool, which allows for the visualization of office layouts and resource allocation. Although this functionality is more essential for office centers than coworking spaces due to the latter’s need for an agile environment, coworking space owners can still request changes to their floor plans from the software provider when necessary. 

Another essential feature of OfficeRnD is its custom built-in Customer Relationship Management function, which helps manage potential customers of the workspace community while collecting data on their desired target audience within particular channels. Furthermore, OfficeRnD provides an automated contracts management system that takes care of billing and contract-related problems, making it an ideal solution for office space management.

Optix

Optix is a powerful coworking space management software that empowers operators to manage, measure, and grow their business with ease. Notably, Coworking Resources recognized Optix as the best coworking software for user experience, thanks to its intuitive and user-friendly interface for both admins and end-users.

Optix is a leading choice for coworking and flex operators, thanks to its deep focus on user experience, which makes it easy to scale your business. With Optix, admins can automate day-to-day operations such as invoicing, booking, and issue reporting, freeing up valuable time to engage with their community and grow their business.

Some of its key features include:

1. Native white-labeled mobile apps for iOS and Android
2. Customizable resource management
3. Multi-location management, supporting brands scaling from 1 to 100 locations
4. Automated invoicing and payments with over 100 payment gateways
5. Extensive data and analytics tools to power data-driven business and design decisions
6. Tools to support with converting leads on your website into members
7. Directory and messaging capabilities to foster a thriving community
8. 5,000+ integrations to help you create workflows and automation
9. Unique integrations with other coworking tools like Kisi that enable unlocking doors with your white label mobile app

One of Optix’s standout features is its white-labeled mobile apps for members, which provide a seamless and intuitive user experience for booking and managing resources. The apps are beautifully designed and fully customizable, offering members instant access to resources, services, amenities, and the community directly from their mobile device.

Optix also offers white-glove onboarding, a comprehensive knowledge support center, and an attentive customer success team to ensure that operators receive the support and guidance they need to be successful.

Optix boasts a 4.8/5 star rating on Capterra and the App Store, and a 99%+ customer support satisfaction rate. Optix is an attractive option to help operators attract new clients, retain existing members, and expand their revenue opportunities.

andcards 

Efficiently managing a coworking space should be easy, and that’s exactly what andcards aims to help operators do. This innovative coworking space management software provides an intuitive and unified platform across both web and mobile apps, making it the only system on the market that enables managing a coworking space through a smartphone. This feature alone can elevate admins’ productivity to new heights. 

andcards is designed with a focus on simplicity, allowing even non-tech-savvy customers to quickly learn how to use the platform. As a coworking space admin, you’ll have access to essential features like:  

• automatic billing collection 
• membership management 
• built-in analytics 
• member support 
• bookings 
• visitor management 
• access control  

Additionally, andcards offers features that help keep your community engaged and connected, such as: 

• newsfeeds  
• one-on-one chats 
• and coworking events management 

One of the most notable features of andcards is its native, intuitive interface design that requires zero training for admins and customers. In fact, 95% of members book meeting rooms and desks on andcards by themselves without requiring the admin’s help. The white-label app can be used by all parties involved in the coworking process, including members, non-members, event attendees, visitors, and even administrators. This is probably the only coworking space platform that frees administrators from desktops by enabling them to perform absolutely the same tasks on mobile. 

andcards also boasts outstanding customer support, with 98% of its customers praising the unrivaled support they’ve received in Trustpilot and Capterra reviews.  

With free 24/7 chat and email support for all plans, a dedicated account manager who will ensure you go live with the web app within an hour of signing up, and less than two minutes of support response time, you’ll feel well taken care of. Regular training and webinars unveiling the secrets of efficient coworking space management further demonstrate the company’s customer-centric approach.

How To Choose?

Selecting the right coworking management software for your business depends on your specific requirements and objectives. Each of the solutions mentioned above offers a unique set of features and benefits.

Ultimately, take the time to evaluate the features and capabilities of each software and choose the one that aligns best with your business needs and budget.