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    Adapt Or Die: Future-Proof Your Business With These Essential Tips

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    How Africa’s Economy will Harness Digital Tech in the Future of Work

  • Work-life
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  • Tech
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    LiquidSpace and Kadence Team Up to Revolutionize Hybrid Work

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    3 Steps To Build A Three-Dimensional Hybrid Workplace

    3 Steps To Build A Three-Dimensional Hybrid Workplace

    PETER MISCOVICH

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  • Design
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    Designing with Insight and Intention: Uncovering Behavioral and Functional Needs

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    How to Design for Behavior To Create a New In-Person Working Environment

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    How Physical Spaces Shape Human Relationships and Emotional Well-Being

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    Resimercial Design Balances Comfort and Sustainability in the Office

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    JLL’s New Future Of Work Survey: The Next Few Years Are Crucial For Commercial Real Estate

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    • Future of Work
    • Home Office
    • Human Resources (HR)
    • Hybrid Work
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  • Business
    Adapt Or Die: Future-Proof Your Business With These Essential Tips

    Adapt Or Die: Future-Proof Your Business With These Essential Tips

    Adaptable Hybrid Work Approach Crucial for Employee Retention

    Adaptable Hybrid Work Approach Crucial for Employee Retention

    10 Changes Your Organization Must Make To Succeed This Year

    10 Changes Your Organization Must Make To Succeed This Year

    Do Pay Transparency Laws Actually Matter

    Do Pay Transparency Laws Actually Matter?

    Evaluating the Effectiveness of Hybrid Work Models and Office Reintegration

    Evaluating the Effectiveness of Hybrid Work Models and Office Reintegration

    Establish An Effective Hybrid Work Environment In 6 Steps

    Establish An Effective Hybrid Work Environment In 6 Steps

    IWG Selling The Crown Jewels? You Would Think So Judging By The Asking Price

    IWG Selling The Crown Jewels? You Would Think So Judging By The Asking Price

    The Million-Dollar Mistake Businesses In California Cannot Afford To Make: Compliance Deadline Approaching!

    The Million Dollar-Mistake Businesses In California Cannot Afford To Make: Compliance Deadline Approaching!

    How Africa’s Economy will Harness Digital Tech in the Future of Work

    How Africa’s Economy will Harness Digital Tech in the Future of Work

  • Work-life
    Astonishing Deficit in Hybrid Work Protocol Confirmed by Recent Studies

    Astonishing Deficit in Hybrid Work Protocol Confirmed by Recent Studies

    Driving Sustainable Change: Advice for Facilities Managers

    Driving Sustainable Change: Advice for Facilities Managers

    How To Strengthen Your Workforce: Cultivate Growth Opportunities For Women

    How To Strengthen Your Workforce: Cultivate Growth Opportunities For Women

    Build The Best Work Playlist: 8 Songs To Avoid And 10 To Blast

    Build The Best Work Playlist: 8 Songs To Avoid And 10 To Blast

    Escape The Lingering Cold In These 7 Countries Perfect For Remote Work

    Escape The Lingering Cold In These 7 Countries Perfect For Remote Work

    Say Goodbye Comfy Pants – 9 in 10 Companies Planning RTO This Year

    Say Goodbye Comfy Pants – 9 in 10 Companies Planning RTO This Year

    Remote Work Is Just E-Commerce Déjà Vu All Over Again

    Remote Work Is Just E-Commerce Déjà Vu All Over Again

    Four Days Is Enough

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    The CDC’s Vision For The Future Of Worker Health

    The CDC’s Vision For The Future Of Worker Health

  • Tech
    What Every Business Needs to Know About Managed Development Services

    What Every Business Needs to Know About Managed Development Services

    LiquidSpace and Kadence Team Up to Revolutionize Hybrid Work

    LiquidSpace and Kadence Team Up to Revolutionize Hybrid Work

    Using IoT Tech Is Crucial For Office Planning And Employee Health

    Using IoT Tech Is Crucial For Office Planning And Employee Health

    Paving the Way for the Future of the Workplace With the Metaverse

    Paving the Way for the Future of the Workplace With the Metaverse

    What You Need To Know About Web3 And Finding Great Developers

    What You Need To Know About Web3 And Finding Great Developers

    The Price Of Remote Work? Your Privacy

    The Price Of Remote Work? Your Privacy

    Should You Put Your Job On AI-Pilot Mode?

    Should You Put Your Job On AI-Pilot Mode?

    3 Steps To Build A Three-Dimensional Hybrid Workplace

    3 Steps To Build A Three-Dimensional Hybrid Workplace

    PETER MISCOVICH

    Peter Miscovich JLL Global Future Of Work Leader | The Hybrid Workplace Evolution: Unlocking The Future Of Work

  • Design
    Designing with Insight and Intention: Uncovering Behavioral and Functional Needs

    Designing with Insight and Intention: Uncovering Behavioral and Functional Needs

    Redefining “Amenity” in the Workplace

    Redefining “Amenity” in the Workplace

    How to Design for Behavior To Create a New In-Person Working Environment

    How to Design for Behavior To Create a New In-Person Working Environment

    People-Driven Alternate Workspaces

    People-Driven Alternate Workspaces

    How Physical Spaces Shape Human Relationships and Emotional Well-Being

    How Physical Spaces Shape Human Relationships and Emotional Well-Being

    Resimercial Design Balances Comfort and Sustainability in the Office

    Resimercial Design Balances Comfort and Sustainability in the Office

    Sustainability, Well-being, and the Building Blocks of a Biophilic Workplace

    Sustainability, Well-being, and the Building Blocks of a Biophilic Workplace

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    Repurposing Furniture: Realizing the Environmental, Economic, and Design Benefits

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    Designing A Better Future For The Workplace

  • Workforce
    3 Steps To Fostering Employee Engagement Through a Partnership Model

    3 Steps To Fostering Employee Engagement Through a Partnership Model

    How To Post On Social Media About Losing Your Job

    How To Post On Social Media About Losing Your Job

    Hiring Internationally Doesn't Have To Make Payroll Complicated

    Hiring Internationally Doesn’t Have To Make Payroll Complicated

    Master the Art of Hosting Engaging Virtual Meetings

    Master the Art of Hosting Engaging Virtual Meetings

    Adapt Or Die: Future-Proof Your Business With These Essential Tips

    5 Steps To Master The Hybrid Work Model

    Unmasking the Corporate Return-to-Work Fallacy A Genuine Approach to Junior Staff Development

    Unmasking the Corporate Return-to-Work Fallacy: A Genuine Approach to Junior Staff Development

    Diplomas and Dilemmas: How 2023 Graduates Can Navigate Job Market Chaos

    Diplomas and Dilemmas: How 2023 Graduates Can Navigate Job Market Chaos

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    Want To Stop Employees From Walking Out The Door? Build Them A Career Ladder

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    Unveiling the Hidden Potentials of Remote Work Productivity

  • Coworking
    Tech Check: 5 Signs Your Coworking Space Is Due For An Upgrade

    Tech Check: 5 Signs Your Coworking Space Is Due For An Upgrade

    Reaching Beyond The Desk: How Coworking Spaces Can Transform Communities

    Reaching Beyond The Desk: How Coworking Spaces Can Transform Communities

    All Good Work Partners with JLL To Support Nonprofit Organizations

    All Good Work Partners with JLL To Support Nonprofit Organizations

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    LiquidSpace and Kadence Team Up to Revolutionize Hybrid Work

    LiquidSpace and Kadence Team Up to Revolutionize Hybrid Work

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    How the Rise of Four-Day Work Weeks Could Reshape the Coworking Industry

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    How Coworking Spaces Can Leverage Blockchain to Enhance Their Services

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    Want To Work At The Ritziest Coworking Office In The World? It’s Going To Cost You

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    The Warehouse: Where Coworking Meets Inspiration In The Heart Of New Orleans

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    8 Reasons Why Sponsored Content Is Worth The Investment For Your Brand

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    2023 Future Of Work Forecast: Focus Marketing On Values and Customer Experience, Not The Product

    2023 Future Of Work Forecast: Focus Marketing On Values and Customer Experience, Not The Product

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    5 Pros Share How To Use Instagram To Grow Your Coworking Business

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    JLL’s New Future Of Work Survey: The Next Few Years Are Crucial For Commercial Real Estate

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    What Is The Impact Of Hybrid Working On Space Optimization?

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What’s Worse – Meetings Or Open-plan Offices? The Answer May Surprise You…

byGemma Church
October 2, 2019
in Business
Reading Time: 3 mins read
A A
Templates Articles

Are people escaping the open-plan office by hiring out a meeting room?

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  • Meeting rooms are regularly booked by single occupants
  • Research suggests people are escaping the open-plan office by hiring out a meeting room
  • Phone booths and small huddle areas could “save millions of dollars”

Meetings. Those devourers of time and productivity. The last place you want to be after a heavy lunch, or on a Friday afternoon, or (if you’re completely honest) the last place you want to be, ever. 

However, research reveals that meeting rooms are now used in the most peculiar way. They aren’t used to meet people at all. Instead, they are occupied by a single person 36% of the time, with meetings of between two and four people representing 40% of all meetings.

So, are people escaping the open-plan office by hiring out a meeting room?

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It’s a question the authors of the report asked soon after publishing the results, leading a workshop with corporate real estate and workplace design executives at more than 30 companies including Intuit, PwC, Intel and Verizon.  

Ari Kepnes, director of market research at Density, explained: “A common theme in their answers was the need for privacy. Employees need privacy for some of their tasks at work, and open-plan offices lack privacy. Adding phone booths and small huddle areas literally could save millions of dollars and lead to a more productive, happier workforce.”

Kepnes added: “We were surprised by how many times meeting rooms were being used by just one person. The recent popularity of phone booths in the office makes more sense given our findings.”

In fact, it looks like the corporate world is turning its back on larger meetings altogether. Only 6% of all meetings included more than 10 people. 85% had fewer than seven attendees, according to the Workplace Utilization Index: Mid-Year 2019 report.

Size Matters

The research shows that the larger a room is, the more often it is empty. Even the meetings with the most attendees typically utilized only 45% of the room’s capacity.

However, the smaller the room, the more often it is over capacity. The capacity of rooms for two to four people is exceeded twice as often as rooms for five to seven people, according to the report.

Kepnes said: “Being prescriptive about how all offices should be built is a recipe for ineffective workplaces. We believe organisations should measure how their own real estate is being used on an ongoing basis and adjust accordingly.”

The report examined more than 10,000 hours of meetings across 60 meeting rooms at analytics platform provider Density’s customer locations, over a six-month period.

Using the company’s sensor platform, the number of people using a workspace and how they use that space were autonomously and anonymously measured.

Kepnes added: “Until recently, it wasn’t possible to effectively measure how people use the workplace. Sensors weren’t accurate and camera-based systems made employees feel like they were being watched. But new advances in sensor technology now allow us to understand exactly how every room in a building is used without collecting any personally identifiable information.”

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Tags: Technology
Gemma Church

Gemma Church

Gemma is "the freelance writer who gets tech" and Allwork.Space's Associate Editor for Technology and Innovation. A UK-based specialist journalist, blogger and copywriter in the science and technology sectors, Gemma's USP is that she's worked in the science and tech fields she specialises in, so has a unique level of experience that most other writers cannot offer. These insights form the basis of her articles where she investigates the latest technical innovations and their impact on the coworking world.

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