• Events
  • Marketplace
  • Resources
  • Press Releases
  • Business Directory
  • Advertise
  • About Us
  • Contact
Friday, August 19, 2022
Allwork.Space
The FUTURE OF WORK® since 2003
Find A Flexible Office Here
  • All Topics
    • Business
    • Biophilic Design
    • Career Growth
    • Coliving
    • Collaboration
    • Coworking
    • CRE
    • DE&I
    • Digital Nomads
    • Future of Work
    • Home Office
    • Human Resources (HR)
    • Hybrid Work
    • Investment
    • Leadership
    • Marketing
    • Mental Health
    • Mergers & Acquisitions
    • Office Furniture
    • Productivity
    • PropTech
    • Remote Work
    • Self-care
    • SMBs
    • Social Impact
    • Space-as-a-Service
    • Technology
    • Virtual Office
    • Work-life Balance
    • Workforce
    • Workplace Design
    • Workplace Wellness
  • Business
    How to Establish Your Remote Startup

    Here’s How to Establish Your Remote Startup

    How To Improve Your Workplace ESG Score

    How To Improve Your Workplace ESG Score

    MySpace Founder Shares His Insights On Social Media In The Future Of Work

    MySpace Founder Shares His Insights On Social Media In The Future Of Work, Plus Elon Musk’s Twitter Acquisition Debacle

    Young Entrepreneurship Is On The Rise

    Young Entrepreneurship Is On The Rise

    How Much Does Elon Musk’s Opinion On Remote Work Matter

    How Much Does Elon Musk’s Opinion On Remote Work Matter?

    The-History-of-Networking

    The Past, Present, and Hybrid Future of Networking

    Pandemic Resilience V. Future Resilience

    Is Your Company Pandemic-Resilient Or Future-Resilient?

    Change Or Control Here What Drives People To Become Entrepreneurs

    Change Or Control? Here’s What Drives People To Become Entrepreneurs

    The-Meeting-Room-Of-The-Future

    The Meeting Room Of The Future

  • Tech
    Lisa Gevelber Founder of Grow With Google1

    Degrees Don’t Equal Dollars: Google Exec Launched Career Certificate Program To Open In-demand, High-paying Career Fields To Everyone

    Lisa Gevelber Founder of Grow With Google1

    Lisa Gevelber Founder of Grow With Google | Transforming The Economy Through Education

    5 Emerging Technology Trends to Power Your Workplace

    5 Emerging Technology Trends to Power Your Workplace

    The Robots Are Coming, Eventually. Will Automation Displace Half The World’s Workforce?

    The Robots Are Coming, Eventually. Will Automation Displace Half The World’s Workforce?

    Is Technology Meeting The Needs Of Today Workers

    Is Technology Meeting The Needs Of Today’s Workers?

    Your Boss Is Watching You. Will Bossware Change How And Where You Work?

    Your Boss Is Watching You. Will Bossware Change How And Where You Work?

    How Chatbots Disrupt the Interview Process

    Here’s How Chatbots Disrupt the Interview Process

    Would You Give Your Staff the ‘Immersive Treatment’?

    Would You Give Your Staff the ‘Immersive Treatment’?

    Christoph Fleischmann Of Arthur | Bridging The Hybrid Work Divide With Mixed Reality

    Christoph Fleischmann Of Arthur | Bridging The Hybrid Work Divide With Mixed Reality

  • Marketing
    Want Your Coworking Newsletter to Actually Convert

    Want Your Coworking Newsletter to Actually Convert? Start by Keeping It Simple, Fun, and Consistent

    5 Pros Share How To Use Instagram To Grow Your Coworking Business

    5 Pros Share How To Use Instagram To Grow Your Coworking Business

    Want To Wow Coworking Members

    Want To “Wow” Coworking Members? It All Starts With (The Right) Insights

    High-Quality Photo Sites

    6 Free, High-Quality Photo Sites To Level Up Your Marketing

    The Creator Economy Is Dramatically Changing Marketing Practices, Here’s Why

    The Creator Economy Is Dramatically Changing Marketing Practices, Here’s Why

    Everything You Need To Know About Google My Business, And How To Ace It

    Everything You Need To Know About Google My Business, And How To Ace It

    Nothing Beats In-Person Communication, But These Online Tools Come Pretty Close

    Nothing Beats In-Person Communication, But These Online Tools Come Pretty Close

    6 Tips For Capturing More Website Leads

    6 Tips For Capturing More Website Leads

    “This Is Marketing” By Seth Godin Is A Celebration Of The Unchanging Truths About Marketing

    “This Is Marketing” By Seth Godin Is A Celebration Of The Unchanging Truths About Marketing

  • Design
    How Workplace Design Attract Gen Z

    How Workplace Design Can Help Attract Gen Z

    How Will We View Today’s Transformation Of The Workplace In Twenty Years?

    How Will We View Today’s Transformation Of The Workplace In Twenty Years?

    This Company Is Using YOLO Months To Support Hybrid Work

    The Room Where It Happens Matters: The Best Conference Room Designs To Help Your Hybrid Team Succeed

    An All-Encompassing View Of Workplace Health

    An All-Encompassing View Of Workplace Health

    Stylization The Overlooked Design Strategy That Complements Hybrid Work

    Stylization: The Overlooked Design Strategy That Complements Hybrid Work

    How Designers Can Set The Stage For A Flexible Future

    How Designers Can Set The Stage For A Flexible Future

    The Outdoor Office is Here to Stay How to Create the Perfect Outdoor Living (and Work) Room

    The Outdoor Office is Here to Stay: How to Create the Perfect Outdoor Living (and Work) Room

    Neocon 2022 Explored Biophilic Office Design

    Neocon 2022 Explored Biophilic Office Design, But What Is It?

    Multifamily Design Can Inform The New Office

    How Multifamily Design Can Inform The New Office

  • Work-life
    Make Small Changes To Boost Willpower

    Want A Raise? Make Small Changes To Boost Willpower

    Learn How To Make Your Professional Work Support Your Personal Wellness

    Learn How To Make Your Professional Work Support Your Personal Wellness

    Boost Productivity With These Three Alternative Work Schedules

    Boost Productivity With These Three Alternative Work Schedules

    Charlotte-Lockhart-Thumbnail

    Are Four-day Work Weeks A Crazy Idea? This Nonprofit’s 20% Increase In Productivity is What’s Crazy.

    Powerful Benefits To Inspire You To Wake Up Early For Work

    Powerful Benefits To Inspire You To Wake Up Early For Work

    The Role Of Connectedness In The Future Of Work

    The Role Of Connectedness In The Future Of Work

    Maybe Youre The Problem How Better Leadership Can Lower Employee Stress Levels

    Maybe You’re The Problem: How Better Leadership Can Lower Employee Stress Levels

    Tim Leberecht Headshot

    Win The War For Talent With Beauty, Not Efficiency

    Remote Work Doesnt Always Mean You Can Work From Anywhere

    Remote Work Doesn’t Always Mean You Can Work From Anywhere

  • CRE
    JLL New Future Of Work Survey The Next Few Years Are Crucial For Commercial Real Estate (2)

    JLL’s New Future Of Work Survey: The Next Few Years Are Crucial For Commercial Real Estate

    What Is The Impact Of Hybrid Working On Space Optimization

    What Is The Impact Of Hybrid Working On Space Optimization?

    What Can We Expect For The Future Of Office Occupancy?

    What Can We Expect For The Future Of Office Occupancy?

    How Commercial Real Estate Can Master The Art Of Data

    How Commercial Real Estate Can Master The Art Of Data

    The New Real Estate Portfolio Of Hybrid Companies

    The New Real Estate Portfolio Of Hybrid Companies

    The Time Has Come For The Built Environment To Report Its Scope 3 Carbon Emissions

    The Time Has Come For The Built Environment To Report Its Scope 3 Carbon Emissions – Here’s How

    How Net Zero Targets Affect Your Office Buildings And The Future Of Work

    How Net Zero Targets Affect Your Office Buildings And The Future Of Work

    Is Adam Neumann Making The Pivot To Landlord

    Is Adam Neumann Making The Pivot To Landlord?

    5 Commercial Real Estate Predictions For 2022

    5 Commercial Real Estate Predictions For 2022

  • Coworking
    Coworking In A War Zone Ukrainian Workspace Operators Reveal Their Experiences, And How You Can Help

    Coworking In A War Zone: Four Ukrainian Workspace Operators Reveal Their Experiences, And How You Can Help

    WeWork Stock Is Plummeting Despite Industry Growth

    WeWork’s Stock Is Plummeting Despite Flexible Workspace Industry Growth

    Its International Coworking Day 1

    It’s International Coworking Day — Learn About Its History, Plus Ways To Celebrate

    7 Fun Ways To Celebrate International Coworking Day

    7 Fun Ways To Celebrate International Coworking Day

    Should US Coworking Spaces Worry About Worker Migration

    Should U.S. Coworking Spaces Worry About Worker Migration?

    London’s Flexible Office Market Is Recovering Rubberdesk Report Reveals

    London’s Flexible Office Market Is Recovering, Rubberdesk Report Reveals

    Women Of Color-Focused Coworking Space Creates Vital Vibrant Community

    Women Of Color-Focused Coworking Space Creates Vital, Vibrant Community

    Discover The Hottest Markets For Hot Desking

    Discover The Hottest Markets For Hot Desking

    Opinion Piece - Brad K Hub Australia

    Opinion: Bursting The Hybrid Work Bubble

  • Workforce
    The Great Resignation Is Getting The Boot — The Great Layoff Has Arrived

    The Great Resignation Is Getting The Boot — The Great Layoff Has Arrived

    You Cant Talk About CENSORED At Work

    Shush! You Can’t Talk About [CENSORED] At Work.

    Surprise! Youngest Workers Need The Office More

    Surprise! Youngest Workers Need The Office More

    Start Sweating It The Future Of Work Will Be Too Hot For Some Business To Handle

    Start Sweating It: The Future Of Work Will Be Too Hot For Some Businesses To Handle

    Hostile Work Environments Are Pushing 52% Of Black Women Out Of The UK’s Workforce

    Hostile Work Environments Are Pushing 52% Of Black Women Out Of The UK’s Workforce

    You’re Not Alone: 54.7% Of U.S. Salaries Haven't Kept Up With Inflation

    You’re Not Alone: 54.7% Of U.S. Salaries Haven’t Kept Up With Inflation

    Could Updating Employee Benefits Slow The Great Resignation?

    Could Updating Employee Benefits Slow The Great Resignation?

    Young Men In The UK Are Being Failed By The System

    Young Men In The UK Are Being Failed By The System — What Needs To Happen To Reverse This Worrying Unemployment Trend?

    The Great Rebalance: Why Losing Female Employees Hurts Everyone

    The Great Rebalance: Why Losing Female Employees Hurts Everyone

  • Daily Digest
  • Podcast
  • Subscribe
  • All Topics
    • Business
    • Biophilic Design
    • Career Growth
    • Coliving
    • Collaboration
    • Coworking
    • CRE
    • DE&I
    • Digital Nomads
    • Future of Work
    • Home Office
    • Human Resources (HR)
    • Hybrid Work
    • Investment
    • Leadership
    • Marketing
    • Mental Health
    • Mergers & Acquisitions
    • Office Furniture
    • Productivity
    • PropTech
    • Remote Work
    • Self-care
    • SMBs
    • Social Impact
    • Space-as-a-Service
    • Technology
    • Virtual Office
    • Work-life Balance
    • Workforce
    • Workplace Design
    • Workplace Wellness
  • Business
    How to Establish Your Remote Startup

    Here’s How to Establish Your Remote Startup

    How To Improve Your Workplace ESG Score

    How To Improve Your Workplace ESG Score

    MySpace Founder Shares His Insights On Social Media In The Future Of Work

    MySpace Founder Shares His Insights On Social Media In The Future Of Work, Plus Elon Musk’s Twitter Acquisition Debacle

    Young Entrepreneurship Is On The Rise

    Young Entrepreneurship Is On The Rise

    How Much Does Elon Musk’s Opinion On Remote Work Matter

    How Much Does Elon Musk’s Opinion On Remote Work Matter?

    The-History-of-Networking

    The Past, Present, and Hybrid Future of Networking

    Pandemic Resilience V. Future Resilience

    Is Your Company Pandemic-Resilient Or Future-Resilient?

    Change Or Control Here What Drives People To Become Entrepreneurs

    Change Or Control? Here’s What Drives People To Become Entrepreneurs

    The-Meeting-Room-Of-The-Future

    The Meeting Room Of The Future

  • Tech
    Lisa Gevelber Founder of Grow With Google1

    Degrees Don’t Equal Dollars: Google Exec Launched Career Certificate Program To Open In-demand, High-paying Career Fields To Everyone

    Lisa Gevelber Founder of Grow With Google1

    Lisa Gevelber Founder of Grow With Google | Transforming The Economy Through Education

    5 Emerging Technology Trends to Power Your Workplace

    5 Emerging Technology Trends to Power Your Workplace

    The Robots Are Coming, Eventually. Will Automation Displace Half The World’s Workforce?

    The Robots Are Coming, Eventually. Will Automation Displace Half The World’s Workforce?

    Is Technology Meeting The Needs Of Today Workers

    Is Technology Meeting The Needs Of Today’s Workers?

    Your Boss Is Watching You. Will Bossware Change How And Where You Work?

    Your Boss Is Watching You. Will Bossware Change How And Where You Work?

    How Chatbots Disrupt the Interview Process

    Here’s How Chatbots Disrupt the Interview Process

    Would You Give Your Staff the ‘Immersive Treatment’?

    Would You Give Your Staff the ‘Immersive Treatment’?

    Christoph Fleischmann Of Arthur | Bridging The Hybrid Work Divide With Mixed Reality

    Christoph Fleischmann Of Arthur | Bridging The Hybrid Work Divide With Mixed Reality

  • Marketing
    Want Your Coworking Newsletter to Actually Convert

    Want Your Coworking Newsletter to Actually Convert? Start by Keeping It Simple, Fun, and Consistent

    5 Pros Share How To Use Instagram To Grow Your Coworking Business

    5 Pros Share How To Use Instagram To Grow Your Coworking Business

    Want To Wow Coworking Members

    Want To “Wow” Coworking Members? It All Starts With (The Right) Insights

    High-Quality Photo Sites

    6 Free, High-Quality Photo Sites To Level Up Your Marketing

    The Creator Economy Is Dramatically Changing Marketing Practices, Here’s Why

    The Creator Economy Is Dramatically Changing Marketing Practices, Here’s Why

    Everything You Need To Know About Google My Business, And How To Ace It

    Everything You Need To Know About Google My Business, And How To Ace It

    Nothing Beats In-Person Communication, But These Online Tools Come Pretty Close

    Nothing Beats In-Person Communication, But These Online Tools Come Pretty Close

    6 Tips For Capturing More Website Leads

    6 Tips For Capturing More Website Leads

    “This Is Marketing” By Seth Godin Is A Celebration Of The Unchanging Truths About Marketing

    “This Is Marketing” By Seth Godin Is A Celebration Of The Unchanging Truths About Marketing

  • Design
    How Workplace Design Attract Gen Z

    How Workplace Design Can Help Attract Gen Z

    How Will We View Today’s Transformation Of The Workplace In Twenty Years?

    How Will We View Today’s Transformation Of The Workplace In Twenty Years?

    This Company Is Using YOLO Months To Support Hybrid Work

    The Room Where It Happens Matters: The Best Conference Room Designs To Help Your Hybrid Team Succeed

    An All-Encompassing View Of Workplace Health

    An All-Encompassing View Of Workplace Health

    Stylization The Overlooked Design Strategy That Complements Hybrid Work

    Stylization: The Overlooked Design Strategy That Complements Hybrid Work

    How Designers Can Set The Stage For A Flexible Future

    How Designers Can Set The Stage For A Flexible Future

    The Outdoor Office is Here to Stay How to Create the Perfect Outdoor Living (and Work) Room

    The Outdoor Office is Here to Stay: How to Create the Perfect Outdoor Living (and Work) Room

    Neocon 2022 Explored Biophilic Office Design

    Neocon 2022 Explored Biophilic Office Design, But What Is It?

    Multifamily Design Can Inform The New Office

    How Multifamily Design Can Inform The New Office

  • Work-life
    Make Small Changes To Boost Willpower

    Want A Raise? Make Small Changes To Boost Willpower

    Learn How To Make Your Professional Work Support Your Personal Wellness

    Learn How To Make Your Professional Work Support Your Personal Wellness

    Boost Productivity With These Three Alternative Work Schedules

    Boost Productivity With These Three Alternative Work Schedules

    Charlotte-Lockhart-Thumbnail

    Are Four-day Work Weeks A Crazy Idea? This Nonprofit’s 20% Increase In Productivity is What’s Crazy.

    Powerful Benefits To Inspire You To Wake Up Early For Work

    Powerful Benefits To Inspire You To Wake Up Early For Work

    The Role Of Connectedness In The Future Of Work

    The Role Of Connectedness In The Future Of Work

    Maybe Youre The Problem How Better Leadership Can Lower Employee Stress Levels

    Maybe You’re The Problem: How Better Leadership Can Lower Employee Stress Levels

    Tim Leberecht Headshot

    Win The War For Talent With Beauty, Not Efficiency

    Remote Work Doesnt Always Mean You Can Work From Anywhere

    Remote Work Doesn’t Always Mean You Can Work From Anywhere

  • CRE
    JLL New Future Of Work Survey The Next Few Years Are Crucial For Commercial Real Estate (2)

    JLL’s New Future Of Work Survey: The Next Few Years Are Crucial For Commercial Real Estate

    What Is The Impact Of Hybrid Working On Space Optimization

    What Is The Impact Of Hybrid Working On Space Optimization?

    What Can We Expect For The Future Of Office Occupancy?

    What Can We Expect For The Future Of Office Occupancy?

    How Commercial Real Estate Can Master The Art Of Data

    How Commercial Real Estate Can Master The Art Of Data

    The New Real Estate Portfolio Of Hybrid Companies

    The New Real Estate Portfolio Of Hybrid Companies

    The Time Has Come For The Built Environment To Report Its Scope 3 Carbon Emissions

    The Time Has Come For The Built Environment To Report Its Scope 3 Carbon Emissions – Here’s How

    How Net Zero Targets Affect Your Office Buildings And The Future Of Work

    How Net Zero Targets Affect Your Office Buildings And The Future Of Work

    Is Adam Neumann Making The Pivot To Landlord

    Is Adam Neumann Making The Pivot To Landlord?

    5 Commercial Real Estate Predictions For 2022

    5 Commercial Real Estate Predictions For 2022

  • Coworking
    Coworking In A War Zone Ukrainian Workspace Operators Reveal Their Experiences, And How You Can Help

    Coworking In A War Zone: Four Ukrainian Workspace Operators Reveal Their Experiences, And How You Can Help

    WeWork Stock Is Plummeting Despite Industry Growth

    WeWork’s Stock Is Plummeting Despite Flexible Workspace Industry Growth

    Its International Coworking Day 1

    It’s International Coworking Day — Learn About Its History, Plus Ways To Celebrate

    7 Fun Ways To Celebrate International Coworking Day

    7 Fun Ways To Celebrate International Coworking Day

    Should US Coworking Spaces Worry About Worker Migration

    Should U.S. Coworking Spaces Worry About Worker Migration?

    London’s Flexible Office Market Is Recovering Rubberdesk Report Reveals

    London’s Flexible Office Market Is Recovering, Rubberdesk Report Reveals

    Women Of Color-Focused Coworking Space Creates Vital Vibrant Community

    Women Of Color-Focused Coworking Space Creates Vital, Vibrant Community

    Discover The Hottest Markets For Hot Desking

    Discover The Hottest Markets For Hot Desking

    Opinion Piece - Brad K Hub Australia

    Opinion: Bursting The Hybrid Work Bubble

  • Workforce
    The Great Resignation Is Getting The Boot — The Great Layoff Has Arrived

    The Great Resignation Is Getting The Boot — The Great Layoff Has Arrived

    You Cant Talk About CENSORED At Work

    Shush! You Can’t Talk About [CENSORED] At Work.

    Surprise! Youngest Workers Need The Office More

    Surprise! Youngest Workers Need The Office More

    Start Sweating It The Future Of Work Will Be Too Hot For Some Business To Handle

    Start Sweating It: The Future Of Work Will Be Too Hot For Some Businesses To Handle

    Hostile Work Environments Are Pushing 52% Of Black Women Out Of The UK’s Workforce

    Hostile Work Environments Are Pushing 52% Of Black Women Out Of The UK’s Workforce

    You’re Not Alone: 54.7% Of U.S. Salaries Haven't Kept Up With Inflation

    You’re Not Alone: 54.7% Of U.S. Salaries Haven’t Kept Up With Inflation

    Could Updating Employee Benefits Slow The Great Resignation?

    Could Updating Employee Benefits Slow The Great Resignation?

    Young Men In The UK Are Being Failed By The System

    Young Men In The UK Are Being Failed By The System — What Needs To Happen To Reverse This Worrying Unemployment Trend?

    The Great Rebalance: Why Losing Female Employees Hurts Everyone

    The Great Rebalance: Why Losing Female Employees Hurts Everyone

  • Daily Digest
  • Podcast
  • Subscribe
No Result
View All Result
Allwork.Space
No Result
View All Result
  • Business
  • Tech
  • Marketing
  • Design
  • Work-life
  • CRE
  • Coworking
  • Workforce
  • Daily Digest
  • Podcasts
  • Subscribe
Home Business

5 Ways To Make Meetings More Effective (And Less Dreadful)

by Cecilia Amador de San José
November 7, 2019
in Business
Reading Time: 5 mins read
A A
Templates Articles

Meetings are a necessary evil. Fortunately, these 5 tips will help make your next meeting more productive.

Share on FacebookShare on TwitterShare to Network
  • Cumulatively, 24 billion hours will be lost to pointless meetings in the next year, according to research conducted in 2019.
  • Meetings are a necessary evil. Fortunately, there are things you can do to make them more bearable (and for the sake of those involved, much more efficient).
  • One pro tip is to hold meetings in the morning. 70% of professionals agree that morning meetings are generally more productive.

How many meetings will you attend today? How many this week? How many this month? How many this year? Let alone, how many in your professional career?

Yikes. 

It’s a shared belief: everyone hates meetings… or dreads them to a certain extent. But why? Depending on whom you ask, some will argue they’re unnecessary, others will argue that most of the time nothing gets done, and then there’s the occasional few that will outright admit that they are boring. 

Top online courses in Office Productivity

But meetings are productive, right? Well, not really; or at least, most professionals don’t think so.

A survey of senior managers highlighted in the Harvard Business Review found that:

  • 65% said meetings keep them from completing their own work. 
  • 71% said meetings are unproductive and inefficient. 
  • 64% said meetings come at the expense of deep thinking. 
  • 62% said meetings miss opportunities to bring the team closer together.

A survey by The Muse found that:

  • Executives view more than 67% of meetings as failures.
  • 92% of workers surveyed admitted they multitask in meetings.
  • 69% check their email during meetings.
  • 4% of people multitask during video calls while 57% multitask during phone calls.

And as if that’s not enough, Doodle’s 2019 The State of Meetings Report found that:

  • 71% of professionals lose time every week due to unnecessary or cancelled meetings. 
  • Professionals spend 2 hours a week in pointless meetings, which will add up to over $541 billion worth of resource in 2019.
  • Cumulatively, 24 billion hours will be lost to pointless meetings in the next year. 
  • 26% of professionals stated that poorly organised meetings impact their client relationships. 
  • 43% believe that meetings create confusion in the workplace. 
  • 44% believe meetings impact their ability do actually do their work. 

Unfortunately, meetings are a necessary evil. Fortunately, there are things you can do to make them more bearable (and for the sake of all those involved, much more efficient). 

According to the same Doodle report, the following elements make a meeting bad:

  • Taking phone calls or texting during meetings
  • Interrupting each other
  • People not listening to others’ contributions
  • People arriving late or leaving early
  • Not setting a clear objective
  • Having too many people involved
  • Not having a clear agenda. 

5 Ways to Make Meetings More Efficient and Bearable 

1. Always have an agenda

Not only is it important to have a clear agenda, it’s also important that you share it with all participants at least a day in advance. Doing so will give everyone enough time to prepare, gather their thoughts, and finish any tasks/projects that they need to have ready for the meeting. 

Having an agenda is also important to make sure that the meeting stays on track. Otherwise, it’s easier for people to move to other subjects that might not be as pressing or that should be discussed in a separate meeting or call. 

2. Keep them short and sweet

Once you have an agenda, it’s important that you set some time for each item. Keeping meetings short will ensure that people pay more attention and will be less prone to distractions.

To make sure that you’re on time, use a meeting timer to keep track of how much time you’ve spent on each agenda item. Do bear in mind that there will be occasions when you need extra time for some items and less time for others; it’s important to remain flexible. However, if you see a topic is taking too much time and remains unsolved, consider scheduling a follow-up meeting for that. 

3. Keep them small

One of the most common mistakes is inviting too many people to a meeting. When organizing a meeting, invite only those individuals that are actively involved in the project or only those that have a say in the matter. If there are individuals that need to present something but aren’t key to the decision-making process, consider inviting them to present and then allow them to leave. 

Having too many people leads to unproductive meetings for a couple of reasons: more people means more thoughts and opinions, so it’s harder for everyone to agree; and more people talking means that meetings take more time. In short, the more people, the more chance your meeting will go off track. 

4. Take notes

Most unproductive and ineffective meetings are those where no one is taking notes and keeping a record of what is done, said, and agreed upon. Not only is note taking important, it is also — and even more important — that these notes are shared with attendees and all those that need to be kept up to date. Meeting minutes are a great tool so that everyone is clear on responsibilities, tasks, and deliverables. 

Pro tip: the meeting minutes should have take away action points. 

5. Follow up

Most people fail in this step. After you have a meeting, it’s important that you follow up with attendees quickly. The follow-up is useful to remind people of their responsibilities and deadlines, and they can be a great tool to answer any remaining questions or provide an answer that needs to be confirmed or double-checked. 

Additional tips

  • Keep in mind that the above tips should be taken into account only after you’ve confidently established that you actually need a meeting.
  • Some meetings can be walking meetings or quick drop-ins. 
  • Schedule meetings in the morning. Doodle’s research found that “mornings are overwhelmingly the best time to hold a meeting – with 70% of professionals preferring meetings between 8am and 12pm.”
  • Consider banning smartphones and connected devices (unless they are crucial to the meeting)
  • Start on time and finish on time; show people you value their time. 
  • Avoid scheduling meetings during meal times. 
ShareTweetShare
Cecilia Amador de San José

Cecilia Amador de San José

Cecilia Amador de San José, Senior Associate Editor of Allwork.Space, is based from wherever her laptop is. She enjoys traveling and visiting new flexible workspaces. If you'd like Ceci to check out your workspace, feel free to reach out to her at [email protected] (and send a plane ticket).

Relevant and Recommended For You

How to Establish Your Remote Startup

Here’s How to Establish Your Remote Startup

4 weeks ago
How To Improve Your Workplace ESG Score

How To Improve Your Workplace ESG Score

1 month ago

MySpace Founder Shares His Insights On Social Media In The Future Of Work, Plus Elon Musk’s Twitter Acquisition Debacle

1 month ago

Young Entrepreneurship Is On The Rise

2 months ago
No Result
View All Result

Upcoming Events

Aug 26
Featured Featured All day

Coworking Convo: Educating Your Community About Coworking

Aug 29
Featured Featured August 29 - August 31

Allwork.Space’s Reader Survey Sweepstakes

Sep 20
Featured Featured 1:00 pm - 9:00 pm

FlexWorld 2022

View Calendar
Alliance Virtual Offices AD
Yardi Kube August Webinar
KYR COFFEE AD
Essensys June
Oyster

Listen to the experts themselves

News and Features

Business

Tech

Marketing

Design

Work-life

CRE

Coworking

Workforce

Daily Digest

Podcast

Resources

Marketplace

Events

Press Releases

FlexSpace, Coworking
and Office Space

Los Angeles

New York

Chicago

Washington, D.C.

Houston

Dallas

Miami

San Francisco

Atlanta

Philadelphia

Seattle

Austin

Company

About Us

How to Write for Us

Our Editorial Process

Contact

Advertise

FlexSpace

Terms Of Use

FlexSpace FAQs

Privacy Policy

Connect with Allwork.Space

Twitter

Linkedin

Facebook

Instagram

YouTube

Apple Podcasts

Spotify

Google Podcasts

©2022 Allwork.Space  l  Exploring the FUTURE OF WORK® since 2003.

No Result
View All Result
  • Daily Digest
  • Podcasts
  • Events
  • Resources
  • Marketplace
  • Business Directory
  • Subscribe
  • Advertise
  • Find Space
  • About Us
This website uses cookies. By continuing to use this website you are giving consent to cookies being used. Visit our Privacy and Cookie Policy.
-
00:00
00:00

Queue

Update Required Flash plugin
-
00:00
00:00