5 Ways To Simplify Coworking Management With Smart Tech

Published on February 3, 2020 - By Guest Contributor

• Integrating the right technology into your workspace reduces manual tasks and saves time, energy and money.
• The right tech can transform a coworking platform into a self-service community for your members.
• Here are 5 ways to simplify day-to-day coworking operations with the help of smart technology.

This article was supplied by SALTO KS, which provides access control management systems for flexible access to workspaces and commercial buildings.

The leading coworking spaces today are made up of a lot more than state-of-the-art interiors. These spaces also encompass management platforms and software solutions that have an impact on the entire coworking experience. This is made possible through seamless integrations that allow managers to maintain spaces more efficiently, thereby enabling members to make optimal use of the onsite services. 

Integrating with the right technology can transform a coworking platform into a self-service community. This can save time, energy and money, positively influencing relationships between members and increasing their productivity. Such platforms can also make use of tools ranging from finance and CRM software to smart thermostats and electronic signatures, enhancing the customer experience.

In order to keep up with demand and create the ideal coworking experience, it is important to make use of available technology to streamline multiple processes, improve the member experience and ultimately, scale your workspace towards profitability. 

The following list contains the 5 most effective ways technology can be integrated in a smart workplace.

1. Booking and Scheduling

With this integration, members may book meeting rooms online using booking calendars or apps, enabling greater flexibility and independent working. Members are no longer required to email asking if rooms are available nor do they need to worry about forgetting to tell the receptionist their meeting ran late. If the booked meeting room is occupied longer than it was reserved for, members automatically get charged accordingly.

2. Printing Management

For members, time is money. The right technology can ensure that coworkers never have to wait for mundane tasks such as printing. They only need to present their Tag or scan an app, and by the time a member gets to the printer, their printouts will be ready.

3. Automated Coffee Machines

Providing unlimited amounts of coffee is one of the best ways to keep members happy and productive. Management systems can allow members access to hot drinks by presenting their Tag or scanning their app to a coffee machine reader. The machine will charge the member automatically and the coffee-credits can be viewed in the app or platform. 

4. Video Surveillance

It is vital to have a rigid security system and software in place and camera integrations can be a valuable asset. This is especially crucial considering traffic rates with members and the increasing risks for modern workplace theft. Surveillance accompanying access control can allow real-time footage to be retrieved, elevating security systems entirely. 

5. Maintenance and Cleaning Facilities

For a coworking space owner, dealing with cleaning costs can be a burden. The management system can be integrated to know if and how long a meeting room has been used, and therefore might not need cleaning. Ultimately, cleaning contracts get optimized and costs are reduced.

Ultimately, access control is the integration common to all the services listed above, allowing endless possibilities for coworking spaces to improve and optimize the customer journey. With cloud-based access control, data can be extracted in real-time to display occupancy rates, leverage community engagement and centralize management.

About SALTO KS

SALTO KS provides a flexible access control management system that requires no software installation or the added expense of a fully-wired electronic product. The cloud-based, wireless access control system is easy and simple to use for businesses such as Coworking Spaces, Coliving Buildings, Purpose Built Student Accommodation, Retail, Multi-Tenant Housing, Gyms and many more. By integrating our best in class wireless access control solution and smart locks with existing tools, commercial spaces can become much more efficient and more user-friendly for members.