Dr. Gleb Tsipursky – The Office Whisperer
Nirit Cohen – WorkFutures
Angela Howard – Culture Expert
Drew Jones – Design & Innovation
Jonathan Price – CRE & Flex Expert
- When it comes to flexible workspaces, there are two main models: centralized and decentralized. While both have their own benefits, decentralized coworking spaces tend to have more advantages that make them worth considering.Â
- By decentralizing your shared office, you can create an environment that encourages communication, creativity, and productivity, while also providing greater flexibility and autonomy for your members.Â
- There are six easy-to-follow steps to help you effectively decentralize your coworking space and unlock its full potential.
Decentralizing your coworking space can be a daunting task, but it is a necessary step towards creating a more collaborative and flexible workspace. It requires a thorough and strategic approach, taking into consideration various aspects such as technology, accessibility, security measures, and more.Â
By decentralizing your shared office, you can create an environment that encourages communication, creativity, and productivity, while also providing greater flexibility and autonomy for your members. There are six easy-to-follow steps to help you effectively decentralize your coworking space and unlock its full potential.
Benefits of Decentralizing Your Flexible WorkspaceÂ
When it comes to flexible workspaces, there are two main models: centralized and decentralized. While both have their own benefits, decentralized coworking spaces tend to have more advantages that make them worth considering. Here are some key benefits to keep in mind when deciding whether to decentralize your workspace.
1. Reduced Staffing Costs
By automating certain processes, entrusting building maintenance to a residential property management company, and adopting a decentralized model, you can significantly reduce the number of managers and administrators required to operate your workspace. This is especially useful in today’s climate, where more people are working remotel
Fewer managers also mean lower labor costs, which can make it more affordable for startups and small businesses with limited budgets. Plus, with fewer staff on-site, you can better utilize their skills and experience to improve productivity.
2. Improved Access for Members and Customers
A decentralized coworking space also means that users can access the space more easily. With processes like online booking, there are fewer barriers for customers and members to access the space, and they won’t need to log in as often.
This ease of access can make the coworking experience more convenient for users, as they can quickly and easily get information or support when needed. It can also help reduce employee turnover rates since members can handle most tasks themselves through online platforms, rather than relying on staff assistance.
3. More Space for Coworkers
A decentralized management team requires less space on-site, which means more desk space is available for paying customers. This can improve your bottom line and give you more financial flexibility. It can also allow you to open up more desk space, making the workspace less cramped and more comfortable for everyone.
4. Reducing Redundancies and Inefficiencies
Decentralized processes can also help reduce redundancies and inefficiencies by lowering overhead costs associated with managing inventory, allocating space, and other tasks. By streamlining processes and cutting out unnecessary steps, you can save money for your company and operate more efficiently.
When considering whether to decentralize your coworking space, take into account all these benefits to decide what works best for your company. By adopting a decentralized model, you can potentially reduce costs, improve access and space for customers, and streamline operations to improve efficiency.
Tips for Effectively Decentralizing Your Coworking Space
Here are some tips to effectively decentralize your coworking space:
1. Prepare Your Team for Remote Work
To make the transition to remote work smoother, ensure that all the necessary tools and resources are available remotely. Consider cloud-based management software, which allows everyone to access the same information they would have if they were physically in the office.
Create a chatbox for easy communication and task management, and establish guidelines at the beginning to create an environment where remote work is accepted.
Schedule regular meetings to build trust and ensure everything is going well.
2. Automate Member Processes
Automating the membership process streamlines the experience for members and saves you time. Automation also provides members with more payment options, such as crypto-currencies, which can save them money and provide them with greater control over their experience.
3. Use a Self-Service App for Visitor Management
A self-service app for visitor management saves managers time and provides members and their guests with a more wholesome experience. However, ensure that you provide guidance on how to best use the app to avoid any confusion.
4. Reduce Additional Services
Reduce additional services such as table service cafes and food options and install self-service coffee machines instead. Fewer things to manage mean fewer staff members needed in the coworking space, allowing people to focus on work.
5. Run Member Webinars and Online Communities
Webinars and virtual communities allow members to build a sense of community, even if they are not physically in the same location. Use video conferencing software to run live training and ensure that everyone is doing well.
6. Create Online Training Resources
Create online training resources such as newsletters or user-generated content to help members find out more about what they can get from your coworking space and how to make the most out of it. Ensure that the content is informative but not overwhelming.
By following these tips, you can effectively decentralize your coworking space and provide members with a great experience.
A decentralized coworking space can be a highly effective way to cater to the ever-evolving needs of the modern workforce. To ensure a positive experience for members, it is crucial to prioritize the right elements within the space, such as comfortable seating, reliable technology, and ample natural light. By doing so, you can create a mutually beneficial environment that fosters productivity and creativity.Â
Ultimately, the success of a decentralized coworking space relies on the satisfaction of its members, and by providing a top-notch experience, you can ensure that they keep coming back.
